This guide explains how to use Collections in MackinVision v5 to genrefy your library.

What will you call your new Collections?

The first step of the genrefication process is to decide what you are going to call your new genre-based Collections. It is the Collection that dictates the physical location of where the resource can be found.

Read the document ‘Genre Headings’ for a suggested list of genres. You may wish to name your Collections the same as your genres. Alternately you might like to use several genres when forming a Collection.  For example, you might have a ‘Fantasy and Science Fiction’ collection that is made up of books from both the Fantasy genre and the Science Fiction genre.

The naming structure you use will depend on whether you are a single branch or a multi branch school. Below are a few suggestions for naming your Collections:

• Single Branch
  1. F - Adventure Stories
  2. Adventure Stories
• Multi Branch
  1. SF – Adventure Stories
  2. JF – Adventure Stories

Create your new Collections

Now that you have decided on the naming structure of your Collections you should navigate to Management > Collections to create your new Collections.

For assistance refer to the following documents in MackinVision Help:

• How to Create and Edit a Collection
• How to select a Format on Collections

Add resources to your new Collections

There are several options for adding resources to your new Collections. The method you choose will depend on whether you are going to:

1. Search for the resources in the catalog and then update the catalog record
2. Scan the barcode of the physical resource and then update the catalog record

Option 1: Search in the catalog for a resource

1. Navigate to Cataloging > Resources
2. Search by Genre. You may also need to search by Branch, Collection, Bibliographic Type or Resource Type.

5. Once you have a list of copies, select Cataloging > Exchange and then select the name of your new Collection from the drop down menu.

6. Click the Start button to begin the exchange process.

Option 2: Scan the barcode of the physical resource

1. Navigate to Cataloging > Resources
2. Select Multi-Barcode Search from the drop down menu on the right hand side.

4. Select Browse Copies via the drop down menu on the right hand side.

5. Once you have a list of copies, select Cataloging > Exchange and then select the name of your new Collection from the drop down menu

6. Click the Start button to begin the exchange process.  

Viewing your new Collections in Search

The Collection column provides details of new created Collection. In this instance the Collections were called:

•  (Senior Fiction) 
• The Call Number column provides details of what will be found on the spine label of the book. In this instance the Call Number details are:

• SF = Collection code (Senior Fiction)
• KIN = first three letters of authors last name