How to Add a non-MARC Resource Record to the Catalog

An automatically generated system number will display in this field.                                                      

Enter the ISBN of the title in this field. The ISBN is located in the book, generally on the page containing the publication details or as a scannable barcode, with readable text, on the back cover.

Enter any other ISBNs that may apply for this resource. For example, the current resource may be in hardcover format however, the title is available also in a paperback format that will have a different ISBN. 

Note: If a title has a different ISBN, it is advisable to create a separate resource record. 

Enter the title of the resource in this field.  

Note: If a title was entered in the field available in the Add a New Resource popup screen, it will automatically display in this field. 

In the case of a book, for example, there may be information about the authorship for example relating to an editor or photographer or translator and should be transcribed exactly as it appears on the item. 

Enter any alternate title. 

Clicking the down arrow at the end of this field displays all Resource Types available for selection in the system.  

If the library’s registration includes STAR, the junior catalog search feature, a list of created Formats will display by clicking the down arrow at the end of this field. Formats are used to group resources by their physical or content type. Example formats could be Picture books (Picture), Fiction books (Story), Toys, and Games (Toys) and so on.  

If there is an associated URL enter it this field. The URL should begin with any of the formats listed in the Help under this field, e.g. https:// 

You can enter, or search for, the author of the resource in this field if applicable. This field includes predictive searching. At the end of the field there are three checkboxes. If used, these fields will determine how the search is performed.  

See the section on Publisher for an explanation of the functions included in an authority field. 

Enter the Edition in this field, for example, 3rd ed. 

Enter, in this field, the place of publication of the resource for example, London. 

You can enter, or search for the Publisher in this field. This field includes predictive searching which enables you to search to check if the Publisher already exists as an authority term in your system.  

At the end of the field there are three checkboxes which if used will determine how the search is performed: 

Contains – if only part of the publisher name is entered and you click in this check box only terms currently existing in your Publisher Authority Files which include the string will display, for example: 

Verified – if you only wish to display only verified, authority terms existing in your database, click in this checkbox.  

In Use - if you clicked in this checkbox only publishers that are already used, that is, included on other resources records in the system, that begin with the entered search term will display. In the previous screen example, all the terms would display as they are included in the authority file. A number, in brackets identifies the number of records that include the term. 

Note: It is not mandatory to click in any of the checkboxes. 

If the Publisher does not exist, you can just click on the New icon to create the term entered in the Publisher field as a new authority term. 

Enter the date of the publication. Usually this is just the year, for example, 2011. 

Enter the physical description of the resource, for example, its dimensions, the number of pages, whether there are illustrations and so on. 

This field is used for resources that are part of a series, for example, the Mitford series. The field includes predictive searching. At the end of the field there are three checkboxes used to determine the search performed. It operates in the same manner as described for the Publisher field.    Additionally, Series Part information can be added to each Series.

Any additional notes for the resource are entered in this text box. Rich text formatting is available so staff can change the font size, style, format, and color of the text in this box. 

Enter the subject or subjects in this field. This field includes predictive searching. At the end of the field there are three checkboxes which can determine the search performed. It operates in the same way described for the Publisher field. 

Enter the genre(s) in this field. This field includes predictive searching.  At the end of the field there are three checkboxes to determine the search performed. It operates in the same manner described for the Publisher field. 

Also known as Reading Lists.  Select either Lists from an authority file or Lists created by the staff. This field includes predictive searching.  At the end of the field there are three checkboxes to determine the search performed. It operates in the same manner as described for the Publisher field. 

Enter the call number for this resource. 

The Control number entered in this field, is the one specified by the import record supplier. If creating a bibliographic record manually there is no applicable number. 

The number entered in this field is the Library of Congress alternative control number assigned to a MARC record. If you are creating a bibliographic record manually there is no applicable number. 

The number entered in this field is the Library of Congress control number assigned to a MARC record. If creating a bibliographic record manually there is no applicable number. 

A brief descriptive text about the resource being created is entered in this field. 

If applicable, enter the URL for the contents page of the title.  

If this resource is to be the one to which all temporary checkouts are to be assigned, click on the radio button next to Yes. By default, the No radio button is activated.

The code entered here would be for the agency whose system control number is contained in the control number field.  

Click the down arrow at the end of this field and select the applicable country from the list that displays. 

Description 

This field can be added via the Page edit function if it does not already exist on the resource Add/Edit screens.  

Enter the cataloging source for the resource in this field. 

This field can be added via the Page edit function if it does not already exist on the resource Add/Edit screens. 

Enter source reference information. 

This field can be added via the Page edit function if it does not already exist on the resource Add/Edit screens. 

If the record is part of a larger work, enter the Title of the parent record 

Enter part or all of the applicable authority term. Any matching existing terms will be displayed in the list box. If no matching term exists when the full term is entered, staff can add the term by clicking the New icon (see number 5). 

Click in this checkbox to instigate a Contains search. If the checkbox is not clicked in, the system will do a Starts with search on the search term or part term that has been entered.  

A list-box will display below the text field identifying any existing terms “starting with” the term or part term entered in the applicable authority text field. 

Click in the Verified checkbox if you prefer the prediction list to return only existing terms that are verified. 

Click in the Usage checkbox if you want the prediction list to include only terms already in use. 

If no matching terms exist, click the New icon. 

If there are more than a few terms returned use the Back or Forward arrows to move through the returned terms. 

The list field will display and include any existing terms matching the term or part term entered in the text field (numbered 1). 

A list of matching terms will display in the list-box below (numbered 8). Click the little Add (Plus) icon next to any term displayed in the list-box if it is to be added. 

Click the Remove icon (numbered 9) next to any term in the list-box to remove it from the list. This icon will display if the term is already tied to resource. 

Any terms already tied to the resource being edited will display in this list field. Any new authority term added to the resource will subsequently display in this list box as well. 

An Up and Down arrow, located to the immediate right of the list-box enable staff to change the order of the selected authorities by highlighting the applicable term and clicking the applicable arrow until the term is placed in the required position in the list. 

To delete any existing term/s tied to the resource being edited, highlight the applicable term and click this icon.